Editorial > Guidelines for authors



Guidelines for manuscript preparation

These guidelines are designed to optimize the publication of your work. They include the essential basic elements of manuscript preparation and formatting, and should be followed by all authors. Adherence to the guidelines for manuscript preparation provided here is mandatory. We reserve the right to return materials to the author for revision if they are not prepared correctly.



Manuscripts for Near Surface Geophysics (NSG) are submitted through the EAGE's ScholarOne website for the journal: http://mc.manuscriptcentral.com/nsg.

Authors submitting for the first time will have to create an account before logging in. The site offers a Help section and a User Guide. 


Manuscript preparation

An article to be published in NSG should concentrate on reporting original research results representing a significant progress or innovative case studies contributing to new useful knowledge in geophysics applied to the near surface. The impact of the presented results should be significant.

Excessive references to commercial products or services may result in a revision request or rejection of the paper.

Authors who submit a paper must be able to certify that the paper is an original work, has not been published before and is not being considered for publication elsewhere. In particular, authors are reminded that any of the following are considered to be serious breaches of scientific ethics, which will result in the immediate rejection of their paper: (a) submitting a paper to more than one journal at the same time, (b) plagiarism, including self-plagiarism, (c) personal attacks directed at referees, editors or other authors. All submitted manuscripts to Near Surface Geophysics are processed by a plagiarism-detection tool. Using an author's own previously published work without appropriate citation is unacceptable. Even though the author wrote the material, the copyright could be held by the publisher.


Overall specifications

Manuscripts should be written in English (British spelling) and submitted as Word file. They should be typed double-spaced on A4 pages with wide margins (3 cm), preferably in Times New Roman (font size 12 pt). Pages must be numbered. Units should always be according to the Système Internationale (SI).

For a typical manuscript, the number of words is 4000-5000 (excluding title page, abstract, references, figure captions and figures/tables) and the number of images (figures, photos and/or tables) is between 6 and 10.  As exceptions, longer or shorter manuscripts will be considered.


Article structure

The text of the article should have the following sections: title, abstract (200-300 words), introduction, methods, results, discussion, conclusion, acknowledgements, appendices, and references.

Sections and subsections should be clearly headed (but not numbered!). Leave extra space between the end of a section and the heading of the following section.

Title page

The title page should present the manuscript title, list of all authors with affiliations, complete addresses and the e-mail address of the corresponding author. Also an abbreviated title to be used for page heading and maximum 5 keywords.

The title of the manuscript should contain as few words as possible and should provide a distilled description of the content of the complete article. The title is a label, and not a sentence. The title should include information that, along with the abstract, will make electronic retrieval of the article sensitive and specific.


Special attention should be paid to the preparation of the abstract (200-300 words), because the abstract is the most widely read part of the article. The abstract should be understandable to a wide audience. The abstract briefly states the scope/impact, the problem statement, the principal objectives of the research, briefly describe with justification the key methods used, summarize the results, and give the principal conclusions highlighting new findings/developments. It should not include speculation or material that is not in the main document. No references, figures, tables, or equations are allowed in an abstract. Do not use new terminology in an abstract unless it is defined or is well known from prior publications.


The introduction section should provide sufficient background information to understand the context and significance of the problem. It presents the nature and scope of the addressed problem, a review of the strictly pertinent, previously published literature, the motivation and objectives, leading to a very brief outline of the sections to follow.


The methodology used in the work should be described in sufficient detail, referring to previous publications whenever necessary.


The results section should contain application of the presented methodology. This may include justification, description, results and data analyses of synthetic experiments or modelling, laboratory tests, and/or field experiments, preferably presented with graphical illustrations and tables. It is important to be selective when presenting the results. Redundancy should be avoided. Results of minor variations on the main experiment should be summarized rather than included. Details appearing in figure captions and table heads should not be repeated in the text. The focus should be on the innovative aspects of the work and newly derived insights.


Advantages, limitations, further analyses and implications, and future prospects of the presented method and the illustrated results should be detailed in the discussion. Agreements and disagreements with previously published work should also be discussed here.


The conclusion section should summarize in a systematic manner the main inferences derived from the presented work and not be a repetition of the results. The merits and limitations, the significance and the novelty, and future implications should be briefly presented at the end. The conclusion should not include figures, tables, equations, or reference citations.


In the text refer to the author’s last name(s) and year of publication in parentheses and. Examples: Brucksaw (1954), Morton and Ober (1998), (Brucksaw 1954; Morton and Ober 1998).

All references cited in the text should be listed in the Reference section at the end of the paper.

References with three authors are given in full at first mention; et al. thereafter. References with four or more authors are always et al.

If an author cited has had two or more works published during the same year, the reference, both in the text and in the reference list, should be identified by a lower case letter like a and b after the date to distinguish the works. Examples: Gelchinsky et al. (1999a,b), (Gelchinsky et al. 1999a,b).

References to articles in periodicals should include: author’s name(s) and initials cited, year of publication, title of paper, full journal name, volume and first and last page number. Example: Hertrich M., Braun M. and Yaramanci U. 2005. Magnetic resonance soundings with separated transmitter and receiver loops. Near Surface Geophysics 3, 141–154.



Figures should be submitted as separate files, in TIFF, EPS, JPEG or HR (high resolution) pdf format. The resolution should be at least 300 dpi in actual print size.

All illustrations should be numbered according to their sequence in the text. A list of figure captions should be provided separately at the end of the manuscript itself.

Previously published illustrations cannot be used again (unless with written consent of the original publisher. It is the author’s responsibility to request this permission. Re-used illustrations should be fully referenced).



Tables should have a short descriptive title and a legend. They should be submitted in Word (either at the end of the manuscript, with reference to its position in the text, or in the text itself). Tables can also be provided as Excel files, but not as images.



Equations should be numbered sequentially with Arabic numerals. All equations should be numbered regardless of whether or not they are referred to in the text.

Do not provide equations as images, but typed in Math type (also using Times new roman, 12 pnt.).


Manuscripts based on conference papers

Authors presenting papers in the Near Surface Geoscience meeting of EAGE are encouraged to submit full paper manuscripts for consideration for publication in Near Surface Geophysics. These submissions should be journal-quality versions of their work with fresh expressions of the ideas, additional insights, data and illustrations, rather than a duplication of the conference abstract. Excessive overlap with the conference abstract may result in a revision-request or rejection of the paper. Information about the initial paper presentation must accompany the submission. These manuscripts will go through the regular review process of the journal.



Proofs are supplied to the corresponding author to check for typesetting accuracy. Costs for other changes at this stage may be charged to the author.

Proofs will be sent via e-mail as an Acrobat PDF (portable document format) file. The e-mail server must be able to accept attachments up to 4 MB in size. Acrobat Reader will be required in order to read this file. This software can be downloaded (free of charge) from the following Web site:


This will enable the file to be opened, read on screen, and printed out in order for any corrections to be added. Further instructions will be sent with the proof. In your absence, please arrange for a colleague to access your e-mail to retrieve the proofs.



Authors will be required to assign copyright in their paper to the European Association of Geoscientists & Engineers. Copyright assignment is a condition of publication and papers will not be passed for production unless copyright has been assigned. To assist authors an appropriate copyright assignment form will be supplied by the Editorial Office. (Government employees in both the US and the UK need to complete the Author Warranty sections, although copyright in such cases does not need to be assigned.)


Author’s checklist before submitting a manuscript:

  1. Have I read carefully the Guidelines for Manuscript Preparation on the NSG website and accordingly prepared the manuscript?
  2. Has the pre-submission English language and style editing been carefully carried out?
  3. Is the title page correctly formatted? Does it have all needed information?
  4. Is the title short and informative?
  5. Have I fulfilled the requirements for the abstract?
  6. Have I double-checked that overlap with any previous publication is really negligible?
  7. Have I double-checked that reference citations are complete?
  8. Are the figures of high quality and resolution and in the right format?
  9. Have I provided a separate list of figure captions at the end? And do all figure and table citations in the text match the files provided?
  10. Is it necessary to obtain permission for use of copyrighted material from other sources?